Allerston Annual Meeting Minutes 3rd March 2022

ALLERSTON ANNUAL MEETING

 

Minutes for the meeting of Allerston Meeting on Thursday 3rd March 2022 at 7.15pm in Allerston Village Hall.

PRESENT: Cllrs D Hunter (Chair), D Briston, K Stead, G Blunt, C Read, Mrs L Myers (RFO) and Miss P Smalley (Clerk)

Members of the Public: 2 present plus Cllr. Janet Sanderson

7:15pm start

 

 

1.   Election of Chairman – Cllr. Hunter was elected by Cllr. Blunt and seconded by Cllr. Stead.

 

2.   Apologies – None

 

3.   Open Forum

A resident raised the issue of grass cutting near the post box and alongside The Court. He informed the council that the grass is growing nearly 10 inches onto the footpath. This was reported to Highways, who came out to assess the issue. The pavement measured over 1 metre unobstructed so there will be no actions take by Highways.

 

4.   Minutes of the Annual Meeting held on 4^th March 2021

Agreed and signed by Cllr. Hunter.

 

5.   Allerston Water

5.1  Annual Water Account.

Cllr. Read was approached by a member of the public prior to the meeting to ask if the water rate for the residents could be halved – from £110 a year to £55 a year – due to the rise in other household bills. The Cllrs. unanimously rejected this ask because the running costs for the water supply also rising – electricity to the pump house will cost in the region of £2000 next year and a new U.V. pump will be needed by the end of this year which costs £660. It was also highlighted that there needs to be sufficient funds in the water account in case of emergencies; for example, stop taps alone cost £1300. If we do not have sufficient reserves, Ryedale District Council could switch Allerston water supply over to Yorkshire Water, which would mean more expensive bills and a lower quality of water. Cllr. Briston reiterated that if the water bill is paid early, then a £10 discount also applies.

The water consumption was higher than average by around 30,000 litres. There is no obvious cause for this given the time of year. Will start to monitor fortnightly in case of a potential leak.

 

5.2 To confirm water rate of 2021/2022

It was confirmed that the water rate for 2021/2022 residents is £110 with a £10 discount if paid before 31^st May making the charge £100.

 

The meeting finished at 7:40pm

 

 

Allerston Water April 2021 – February 2022

Date	Payee	Description	Paid Received by	Payment	Credit	Balance
01/04/2021	Opening Balance
06/04/2021	British Gas Lite	Electric	Direct Debit	£106.01		£12,261.71
08/04/2021	HMRC	VAT reclaim	BACS		£4,146.36	£16,408.07
21/04/2021	VAT	Trans to PC acc.	BACS	£446.36		£15,961.71
	Water receipts	April			£5,640.00	£21,601.71
04/05/2021	British Gas Lite	Electric	Direct Debit	£120.74		£21,480.97
02/06/2021	British Gas Lite	Electric	Direct Debit	£120.12		£21,360.85
02/06/2021	Zuric	Insurance	BACS	£710.80		£20,650.05
	Water receipts	May June			£4,090.00	£24,740.05
05/07/2021	Community Account	Insurance	Transfer		£236.93	£24,976.98
06/07/2021	British Gas Lite	Electric	Direct Debit	£139.05		£24,837.93
20/07/2021	Environment Agency	Water Extraction	BACS	£95.17		£24,742.76
04/08/2021	British Gas Lite	Electric	Direct Debit	£120.11		£24,622.65
11//08/2021	Zuric	Insurance	BACS	£146.93		£24,475.72
	Water receipts	July/August
06/09/2021	British Gas Lite	Electric	Direct Debit	£129.14		£24,346.58
07/09/2021	PKF Littlejohn	External Audit	BACS	£240.00		£24,106.58
27/09/2021	L D Myers	Clerk Salary	BACS	£344.00		£23,762.58
29/09/2021	Transfer to Savings		Transfer	£20,000.00		£3,762.58
04/10/2021	British Gas Lite	Electric	Direct Debit	£115.76		£3,646.82
	Water receipts	July/August			£1,452.50	£5,099.32
	Water receipts	November/December	Direct Credit		£110.00	£5,209.32
04/11/2021	British Gas Lite	Electric	Direct Debit	£90.74		£5,111.58
10/11/2021	Ryedale District Council	Water test	BACS	£125.45		£4,993.13
29/11/2021	HMRC	VAT refund	Direct Credit		£1631.43	£6,624.56
06/12/2021	British Gas Lite	Electric	Direct Debit	£89.25		£6,535.31
15/12/2021	Community Account	VAT transfer	Transfer	£1,586.59		£4,948.72
04/01/2022	British Gas Lite	Electric	DD	£95.81		£4,852.91
06/01/2022	Stockdale Construction	Stop tap renewal	BACS	£1,389.60		£3,013.31
15/01/2022	L D Myers	Clerk Salary	BACS	£1,356.00		£1,657.31
23/01/2022	JRA Services	Hard Drive	BACS	£59.99		£1,597.32
23/01/2022	M.E.I Pump Services	UV tube for Pump House	BACS	£660.00		£937.32
05/02/2022	British Gas Lite	Electric	DD	£136.21		£801.11
28/02/2022	Closing balance					£801.11

 

Total water charge paid to 28^th February 2022 £11,292.50

Total due on current occupancy £11,292.50

Nationwide Business 1 Year Savings Account £21,611.20

Nationwide Instant Saver (Water) £10,190.36

Business Reserve Account £20,000.72

Barclays Water Account £801.11

Total water accounts £52,603.39