Previous Minutes

External Audit Report 2020/21

A further addendum to this minute was agreed by Cllrs at the PC meeting of the 6th May 2021. This reads as follows

“Item 16.3 Agreed to the addition 2.5 hours per week for Jan-Mar for the new clerk as considerable time has been spent getting up to speed, this additional cost was covered in the previous Clerk’s budget. Cllrs reiterated that Clerk should keep a record of hours worked so that he can be supported and guided on work areas by the Councillors.”

ALLERSTON & WILTON PARISH COUNCIL

E mail allerstonandwiltonpc@gmail.com. Website allerstonandwiltonparishcouncil.com

Minutes of the Meeting of Allerston and Wilton Parish Council held in Wilton Village Hall on 12/01/2017

PRESENT: Cllrs W Dunnett, D Hunter, K Stead, G Blunt, J Dunning, R Davies (Chair), M Hargreaves and Mrs L Myers the clerk.

Members of the Public: none

1.Welcome to all attending.

2.Apologies: Cllr. S Turnbull

3.Open Forum: Overhanging trees between the Village Hall and Main Street Wilton – A tree surgeon has been asked to look at these trees.

Cars parked at the end of the Main Street Wilton, too near the junction of the A170. A Polite notice to be put in the nearest garden. Notices to be left on the car windscreens.

Street Light on Colby Lane needs a Cowl – Cllr Davies to inform the Clerk of the number.

4.Declaration of Interests – Cllr Hunter re farm rates.

5.Minutes of the meeting on 03/11/2016 were agreed and signed.

6.To Receive information on ongoing issues and decide further action

6.1 Website – Will to provide training.

6.2 Wheelie bin Stickers – now available for anyone on Allerston or Wilton Main Street from Lesley Myers, Sam Turnbull and Mike Hargreaves

6.3 Debris to be cleared from the top of the Main Street.

7.PLANNING Applications received

7.1 South Moor Farm Bickley, New application for runway and pilots/restroom building – refused by Allerston and Wilton Parish Council.

7.2 Boundcliffe Farm Allerston, Agricultural Buildings, demolition and rebuilding – approved by Parish Council at planning meeting on 03/01/2017. Highways to be contacted again about the state of the Back Lane.

8.PLANNING decisions received.

8.1 Thompson Rigg Farm, Crosscliffe – replacement of field shelter – approved by RDC.

8.2 Appeal to Planning Inspectorate, Partings Farm Motor Bike track restrictions by Ryedale District Council, discussed at planning meeting 21/04/2016. Appeal refused by planning inspector.

9.FINANCIAL MATTERS
9.1 All financial information available at the Council meeting for inspection. Finance report for December 2016 explained in full including all payments and receipts. VAT is to be reclaimed for the current financial year.
9.2 Budget for 2017/2018 was discussed in full and signed off. Auditors to remain as PKF Littlejohn.
10. WILTON REPORT
10.1Bus shelter – Windows to be blocked up by Edward Craggs. Glass and frames removed by Cllr Davies
10.2Waste Bin installed next to Bus shelter.
10.3To investigate a Grit Bin for Wilton hill – agreed

11. ALLERSTON WATER

11.1Water supply – several properties in the village have had difficulty in obtaining water. Suggestions discussed in full by Council with no resolution. This matter is still being considered. Thanks were given to Keith Stead for Cleaning round the water tanks.

11.2Water test results received, Nitrates still slightly high (level is 52mg/l NO3, accepted limit is 50) Babies under 6 months should not drink the water.

11.3Farm rates – It was agreed to increase some farm rates.
11.45 Water rates outstanding – Cllr Dunnett to follow up.

12. ALLERSTON REPORT

12.1Allerston to Wilton footpath – no further information, new forms have been distributed, replies to Cllr Dunnett please

12.2Registration of unregistered Land – Cllr Davies looking at any options and is obtaining details from Land Registry.

12.3Allerston Beck – between the chapel and waterways, to be repaired.

12.4Community Speed Watch information has been returned.

13. CLERKS REPORT.

13.1YLCA meeting on 31^st January – the Clerk will attend.

14. NEW CORRESPONDENCE.

14.1Superfast north Yorkshire – Wilton will hopefully be on the list for this year.

14.2NYM National Parks Community Grants – no ideas for any areas in out Parish in the National Park.

14.3YLCA are requesting photos of our Parish.

14.4Request for a Grit Bin at the Cross Roads there have been several incidents – agreed.

14.5Training in planning and neighbourhood planning being offered by YLCA.

Late information- Matrix traffic calming signs for Wilton need replacing – to express interest and put on the agenda for March.

Next Meeting - to be held in Allerston Village Hall on Thursday 2^nd March at 7.30pm

Future Meetings 2017 – Venues provisional

3^rd May Wilton

6^th July Allerston

7^th September Wilton

2^nd November Allerston

10^th January Wilton

The meeting closed at 9.00pm.

Budget for 2017/2018
Receipts	2016/2017	2017/2018	Payments	2016/2017	2017/2018
Precept	£3,000.00	£4,500.00	Insurance	£730.00	£760.00
Water rates	£11,300.00	£11,300.00	External Audit	£120.00	£120.00
Visibility cuts NYCC	£195.00	£227.00	Water extraction licence	£95.00	£100.00
VAT rebate	£895.00	£500.00	water testing	£236.00	£250.00
			Clerks wages		£2,423.00
			Clerks expenses	£600.00	£240.00
			Room hire	£120.00	£150.00
			Grass cutting	£1,700.00	£1,800.00
			YLCA	£191.00	£200.00
			Web site	£83.00	£96.00
			Microsoft Office	£60.00	£65.00
			BullGuard 3 year	£68.00	£0.00
			Donations medals	£220.00	£105.00
			Repairs renewals	£115.00	£176.00
			Contingency PC	£310.00	£1,000.00
			Water contingency	£10,000.00	£9,042.00


	£15,390.00	£16,527.00		£14,648.00	£16,527.00

ALLERSTON & WILTON PARISH COUNCIL

Allerstonandwiltonpc@gmail.com

Minutes of the meeting of Allerston and Wilton Parish Council held in Allerston Village Hall on 05/11/2015

PRESENT: Cllrs S Turnbull (Chair) J Dunning, G Blunt, D Hunter, K Stead, R Davies, M Hargreaves W Dunnett and Mrs L Myers the clerk.

Members of the Public: Mr J Ingham, Mrs K Donkersley, M/s M Scorer

1.Welcome to all attending

2.Apologies: None

3.Open Forum:

The proposals for a wind turbine were discussed. The Councillors were advised by Mr Ingham that the Company is required to have a consultation but that consultation was not in the correct venue. The Wind Turbine is proposed for land in Allerston and so the Consultation meeting should have been in Allerston.

The lack of a current web site was raised by M/s Scorer. This is in process currently and should be up and running well before the next Parish Council Meeting. Various issues with the Parish Council Bank Account and how to make payments for the website have held the process up.

4.Declaration of Interests – none declared.

5.Minutes of the meeting on 3rd September 2015 were agreed and signed.

6.To Receive information on ongoing issues and decide further action

6.1 Grass cutting – all agreed it has been done well and to contact the same grass cutters for next year. No increase in cost.

6.2 Registration of unregistered Land – Cllr Turnbull is looking into, no further information.

6.3 Speeding – following a letter to Julia Mulligan from a concerned visitor. /there is going to be some monitoring of speed in the village next year. All villagers are advised to report speeding issues on the 95 Alive website with the time date and car registration number in order for action to be taken.

6.4 Streetlights – none reported out of action.

7.PLANNING Applications received

7.1 Thompson Rigg Farm Crosscliffe, Conversion and extension of barn to form a residential annexe – approved by Parish Council.

7.2 Proposed Wind Turbine – meeting to be arranged when plans have been seen by the Councillors

7.3 Mr Hall Wilton Carr Gate. Wilton. Installation of photovoltaic panels – approved by Councillors

8.PLANNING decisions received.

8.1 Givendale Head Farm, extension of first floor bedroom to front elevation and extension of conservatory to rear - approved
9.FINANCIAL MATTERS
9.1 Finance Report attached, payments are detailed.
9.2 Financial Regulations – circulated to Councillors before meeting. Agreed to delete the name of the Main Contractor from the regulations.
9.3 Budget for 2016/17 circulated and agreed. To be signed off in January. Precept and water Charge to remain the same.
10. Wilton Report
10.1Drains on Colby Lane – have been cleaned but refilled by rainwater and sand. The solution identified is to reinstate the drainage channels and pits/settling areas which have disappeared. Farmers are obliged to stop flood water from their land spilling onto the highway and so to look into if farmers can assist with the removal of debris.
10.2TPO information – Clerk to ask again for the information.
10.3A170 pavement – According to Highways there are no actionable defects. Grass growing in the gutters both on the A170 and on Wilton Main Street – to report

11. ALLERSTON WATER

11.1Mr XXXX (name with held) has not paid the correct water Charge. Cllr Hunter to ask him for the underpayment within the next month. If no progress is made the Council will take legal action. Vale view – unpaid – Bulmer letting agents have been consulted and they are following this up.

11.2The water has been tested in October and the results meet the standards required.

11.3Cllr hunter reported he is still not happy with the filter on the spring tank. – To arrange a site meeting.

12. ALLERSTON REPORT

12.1Allerston to Wilton footpath – no further information

12.2Blue Man Footpath – this is still being monitored Cllr Stead reported seeing Motorbikes in the last few days.

12.3Allerston Beck – the repairs are still on the engineers list and to take place between August 2015 and February 2017 but according to Highways will hopefully be completed this winter. The area next to the track bridge next to the Chapel is still to be completed.

12.4There was some damage to the road by Boundcliffe Farm with a storm in August. This is currently being repaired. The Road drainage pipe has collapsed.

12.5Dog Fouling – Please report anyone seen allowing their dog to foul the village to the dog warden.

12.6Long stay parking on the village Green is to be looked into. Currently no solution has been found.

12.7The tree opposite Toc lane has been pruned.

12.8The Forestry Commission is looking to put an access gate where the locked gate has been placed. A gate is also to be put on the Blue Man.

13. CLERKS REPORT.

13.1Voluntary Contract for Clerk has been completed. It was circulated and to be discussed in January. To confirm the Parish Council e mail isallerstonandwiltonpc@gmail.com

13.2Parish council Standing orders have been updated and circulated. To be discussed in January.

14. NEW CORRESPONDENCE.

14.1Transparency Code – website discussed in open Forum

14.2Broadband – no further information

14.3Wheelie bins stickers – a sample received. Agreed to purchase one pack of 50 as a trial to be selectively circulated in Main Street Allerston and Wilton. Cllr Hunter did not agree with this decision.

14.4Defibrillator – Costs and obligations to be looked into, grants are available.

14.5The Youth club requested permission to hold a Sculpture trail next year on the Village Green area - agreed

14.6Thornton dale Parishes meeting feedback, the precept can be used to help sustain village halls. Tabards and little picking equipment can be supplied. An automatic entry system with number plate recognition and payment on exit is being considered for Dalby Forest Gate.

Next Meeting - to be held in Wilton Village Hall on Thursday 7th January 2016 at 7.30pm.

The meeting closed at 9.35pm

Finance Report 31st October 2015

Allerston and Wilton Parish Council

Date	Payee/receipts	Description	Paid by	Payment	Credits	Total
01/09/15	Opening Balance					£2,043.30
03/09/2015	YLCA	Councillor Planning Training	Cheque	£115.00		£1,928.30
23/09/2015	Ryedale district Council	Precept			£1,500.00	£3,428.30
30/09/2015	PKF Littlejohn	Audit	BACS	£60.00		£3,368.30
	North Yorkshire County Council	Grass Cutting			£324.33	£3,692.63
31/10/2015	Closing Balance					£3,692.63

Allerston and Wilton Parish Council No 2 Account (Water)

Date	Payee/ receipts	Description	Paid by	Payments	Credits	Total
01/09/2015	Opening Balance					£35,589.18
30/09/2015	PKF Littlejohn	Audit	BACS	£60.00		£35,529.18
31/10/2015	September/ October	Water Receipts			£1,044.16	£36,573.34
31/10/2015	Closing Balance					£36,573.34

Business Saver Account (Water Reserve) £42,913.78

Water Rates received by 31st October 2015 £11,249.48

Total water rates due on current occupancy £11,369.48

External Audit Report 2020/21

Meeting Minutes - 12th November 2020

Planning Meeting - 8th June 2020

Meeting Minutes - 7th May 2020. Including financial statements

Planning Meeting - 18th November 2019

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