Minutes for the Meeting of Allerston & Wilton Parish Council on Thursday 2nd March 2023 at Allerston Village Hall at 7:30pm


Website - allerstonandwiltonparishcouncil.com

E mail – clerk@allerstonandwiltonpc.co.uk


Minutes for the Meeting of Allerston & Wilton Parish Council on Thursday 2nd March 2023 at Allerston Village Hall at 7:30pm

PRESENT: Cllrs D. Hunter (Chair) K. Stead, G. Blunt, A. Hall, D. Briston, R. Davies and S. Muir. Mrs P. Cox (Clerk and RFO) and Mrs L. Myers

Members of the public: 3 and Cllr. Sanderson


1.     Welcome to all Cllr. Hunter welcomed all to the meeting

2.     To receive apologies for absence Cllr. Read

3.     Open forum
A resident asked if the Parish Council would be willing to donate any monies towards the Coronation if residents/groups of Allerston or Wilton wish to commemorate the occasion. The councillors accepted, and Cllr. Sanderson agreed to apply for matched funding.

4.     Declaration of Interests None

5.     To consider the Minutes of the Meeting on Thursday 12th January 2023 All agreed.

6.     To receive information on ongoing issues and decide further action where necessary

6.1 Highways information The Clerk has contacted RDC to ask if the A170 is going to be used more as a regular diversion, but has heard nothing back as of yet.

6.2 VAS information and Speedwatch There is an issue with the VAS sign’s battery. An engineer has been called due to it being under warranty. Speedwatch has started again in Allerston.

7.     Planning applications received.

7.1 23/00033/HOUSE (Brookside, Main Street, Allerston) – Erection of a single storey rear extension and replacement porch to be rendered in cream render and new pantiled roof following demolition of existing conservatory and porch. Approved by councillors.

7.2 23/00029/FUL (Givendale Head Farm, Malton Cote Road) – Change of use and alteration of an agricultural building to a three bedroom self-contained residential annex with 2no. parking spaces. Approved by councillors.

8.     Planning applications waiting a decision from Ryedale District Council

8.1 None

9.     Planning decisions received

9.1 22/01257/FUL (Warren House Farm, Allerston) – Change of use of agricultural land to permit the siting of 2no. glamping huts and 8no. tents. Approved by RDC.

10.  Finance

10.1       Finance report January/February 2023 including payments and receipts. All agreed. British Gas price high due to no electricity bills whilst waiting for the government subsidiary for several months.

10.2       Signatures for banking. Cllr. Briston to apply to become a signatory on the bank.

10.3       Donations. All agreed to donate the same amount as last year to Wilton and Allerston groups.

10.4       Grass cutting payments. The price paid to the Parish Council for visibility cutting will rise from 7p to 7.5p.


11. Wilton report

11.1       None

12. Allerston Water

12.1       Water consumption. Remains at a steady rate.

12.2       Electric supply. Remains at a steady rate.

12.3       Insurance claim. The claim was denied on the basis that whilst it is recognised that an escape of water did occur, the insurers do not consider the Parish Council can be held responsible.

12.4       Water supply sample results. Complied with required standards. Just within parameters for nitrate level.

12.5       Water pressure complaints. The Clerk to keep monitoring regularly. Readings have been done every day for the past week. These were average and were the same as 12 months ago. The pumps have also been checked every day and the pressure has remained stable. In the last 12 months, there have been an influx of residents in the village who are perhaps using more water at the same time in the same area.

13. Allerston Report

13.1       Yellow lines/parking. In the public consultation stage now. This will take around 6 months if no objections are received.

13.2       Pavement condition at the top of Main Street. Volunteers from the village have cleared the pavement and laid rocks at the bottom of the bank. There has also been a report of tractor tyre marks on the village green outside of The Shires and Westbrook. This needs monitoring and if it is a repeated incident, a bill needs sending out to the responsible party.

13.3       Mirror for Toc Lane. Cllr. Hunter to measure for a pole.

13.4       Allotment request update. NYCC are still progressing. Cllr. Sanderson to follow up with correspondence. Another potential option would be to have the allotments for a fixed term, i.e. 5 years.

13.5       Tree planting at Forest Gate. The councillors thank Cllr. Oxley for the donations of tree stakes and guards. Cllr. Stead has flattened the land. 8 trees have been donated to Cllr. Davies. The councillors agree to contribute to 2 more. The trees that have been planted are away from electricity lines and are all medium-sized so will not overhang

13.5.1 Signs for Forest Gate. The existing sign has been moved to discourage cars parking on the area. There will eventually be a bank to prevent parking on that section altogether. A sign is to be erected eventually stating they were planted by the Parish Council for the Queen’s Jubilee.  

13.6       Water Gap. An Allerston resident is happy to supply a bench to the area. The councillors agree this is to be a standard bench, to go alongside the picnic bench and another standard bench that have been purchased with grant funds. 2 alder trees are also to be planted using the grant money.

13.6.1 Solicitor. The councillors agree the Parish Council should pay £40 to register a caution against first registration with Land Registry. This will give the Parish Council notice if anybody else applied for registration of the Water Gap.

13.6.2 Hedge. There has been a complaint by a resident who stated that more of the hedge was cut than should have been. The councillors maintain that half of the top of the hedge and the side belonging not belonging to the resident has been trimmed back to previous years’ length.

13.6.3 Weed in the beck. Cllr. Briston to carry out.

13.7       Proposed Jubilee Garden. The councillors agree to plant some bulbs in the Autumn, along with two alder trees, using the grant money.

13.8       Allerston to Wilton footpath. A resident has spoken to the map officer at NYCC who suggested walking and photographing the exact route of the footpath. The map officer asked for it to be detailed clearly on a map and asked for historical evidence of the footpath. There has been 16 DMMO forms sent, with others still to be come in.

13.9       Ditching works on Church Lane. NYCC are to carry out some ditching works on Church Lane and the A170. This will reduce the amount of surface water and debris that flow onto the A170 and down Church Lane.

14. Chair/Councillors reports

14.1       Community MAPS Meeting. Lots of issues with far-right graffiti in the Pickering area. Large drugs haul off the streets recently in Malton.

15. Clerks Information

15.1       YLCA meeting. The Clerk attended in February. It was discussed that more meetings may become remote due to the location of many of the parishes.

16. To consider new correspondence/information received

16.1       Draft Parish Charter Consultation. The Clerk filled out the questionnaire and will submit the response on behalf of the Parish Council.

16.2       NALC Parliamentary Briefing. This was forwarded to the councillors prior to the meeting.

16.3       The Great British Spring Clean 2023. The Clerk to put details in the Allerston and Wilton newsletter, and to sign up again for the initiative.


Date and venue of the next Parish Council Meeting – Thursday 4th May 2023 at Wilton Village Hall.



Dates of future meetings 2023/2024:

Thursday 6th July 2023 – Allerston Village Hall

Thursday 7th September 2023 – Wilton Village Hall

Thursday 2nd November 2023 – Allerston Village Hall

Thursday 11th January 2024 – Wilton Village Hall

Thursday 7th March 2024 – Allerston Village Hall




Meeting closed at 9:07pm.